How To Efficiently Move Your Team To Remote Work During a Coronavirus Pandemic?

Coronavirus Pandemic

Entrepreneurs around the globe are among the hardest hit by COVID-19. Now declared as a global pandemic by the World Health Organization, the novel coronavirus continues to impact the global economy. From food to travel, entertainment to technology, retail to automobile, every industry has been badly affected.

With the pandemic affecting the world of work every single day, companies are trying to adjust with this unusual way of working to:

● Prevent the spread,

● Ensure safety of their employees,

● Continue operating.

But why unusual? Although the concept of work from home was accelerating in a few countries even before the pandemic struck, it has now become a strange thing.

In a flash, companies have moved from an office set up to telecommuting for several coming weeks. And it’s only now that they are realizing certain challenges related to team management, communication and productivity.

For most leaders, in the times of crisis, facilitating work from home arrangements has not only become a mandate but also difficult to transition smoothly into a newer work environment.

Hence, We Have Curated A List Of Some Expert Tips That Will Be Helpful In The Whole Process

01. It All Starts With You

As a CEO of a company, you first need to set an example for your organization.

● Become active on relevant online tools and channels.

● Get proactive in terms of communication.

● Engage in conversations as much as possible.

● Encourage video chats.

● Try to be available for your people.

● Empathize with your team and look for ways to keep them motivated.

● Appreciate them for even the smallest of their milestones.

● Be a good listener.

Once your organization realizes that you have gone remote and digital, they will start following you.

02. Reinforce Your Company’s Mission And Values

In the current scenario where remote working has become a norm, many people might assume it as a flexible schedule and not take it seriously. This is when you come into the picture.

● Shoot an email explaining them in detail the reason of the company’s existence.

● Reinforce its mission and values.

● Set goals and give them a vision to work as a team for accomplishing them.

03. Be Open And Develop Authenticity

What skills do you possess as a business owner or leader? Do you run away from sensitive topics or run in to the fire? And most importantly, do your employees trust you? To gain confidence of your workforce and develop trust, you need to:

● Create an open culture in your organization.

● Be transparent.

● Show that you are a problem solver and always ready to deal with the issues.

04. Go Digital And Use The Right Tools

So your team is finally getting ready for remote working. And by now, you must have already thought of the tools to facilitate communication. If not, let us tell you about the various digital tools that can solve the purpose like text messaging, wikis, hangouts, Slack, and video conferencing.

“It requires a combination of tools to allow teams to work efficiently remotely. Communication tools such as Slack or Microsoft Teams, Project Management tools such as Trello, Asana, Qilo, time tracking tools such as Time Doctor, Hubstaff and Video conferencing tools such as Zoom, Google Hangouts will help employees during this transition phase,” said Mr. Rahul Aggarwal, Co-founder of Designhill.com.

He further added “It’s when all these tools are used together, remote working becomes seamless and in some cases even more efficient than working from offices.”

05. Awaken Compassion

People spend time with their colleagues, have conversations over coffee breaks, head out for lunches together, and show compassion for each other, but that happens only in an office setting.

Blame it on the pandemic that today in a full-time remote work environment, they can only interact virtually. So why not look for and promote ways to display compassion and care?

Gestures like caring messages, emails, or greetings whoever deserves or needs it can do the trick.

06. Adopt Innovative Ways To Deal With Problems

In a physical work environment, how do you deal with daily issues? You simply call up your team for a meeting or decide to have a 1 on 1 discussion with an individual based on the situation, right? However, now when everybody is only available online, all you need is some more time and detailed communication.

How?

Prepare a comprehensive script for a call that should talk about the company values, address the intentions of those involved, and include ways or suggestions to deal with problems. End the call by arriving at the conclusion.

Having distributed teams is not a new concept. There are many companies out there are that have been running successfully with employees working remotely. However after the corona outbreak, the real challenges of working from home have started surfacing.

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Implementing these expert tips in your initial strategy, will help you efficiently move your physical team to a remote environment with much ease.

Are you a company dealing with a similar situation? Or share with us how you’re managing and working with your distributed team. We would love to hear.

By Designhill

Designhill is the most reliable and fastest-growing custom graphic design crowdsourcing marketplace that connects a thriving community of graphic designers from across the globe with clients looking to source high quality graphic designs such as logo designs, banner designs, packaging designs, merchandise designs, web designs and many other designing works at affordable prices. In just six months of going live, the startup has helped more than 1500 businesses source unique graphic designs and has paid out more than $70000 to its ever-growing community of 29,000+ graphic designers, logo designers, visual artists and illustrators from all over the world.

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