Just like other design tools, an email signature generator lets you design a sign off for your emails. It simplifies how you create and manage a professional email signature for personal or business use. In this blog, we will discuss about different types of email signature examples and generators to find the one that suits your needs.
There are two ways to create an email signature: first, manually, and second, by using a tool like a signature generator. Let’s explore everything about this tool.
What is an email signature generator?
As the name suggests, it is a tool that simplifies email signature creation. You can create professional email signatures in just a few minutes. It doesn’t need you to have any coding requirements or downloads.
What are the features of an email signature generator?
Pre-created templates: A signature generator tool comes with pre-created templates that help you generate a signature quickly.
No-code editor: Signature generators like Designhill or any other come with a no-code editor. It means you only have to fill in the details and upload your professional logo design or headshot, and CTAs.
Whichever email signature generator you choose, each of them is available online. There is no need to download an app or install any add-on except for ones that come with full integrated solutions.
Be informed that an email signature tool is different from an e-signature tool. While one is used to make sign-offs for email communications, the latter is for scanned handwritten signatures.
Which is the best email signature generator?
The best email signature generator is the one that uses HTML signature. It comes with a simple visual editor, allowing users to just fill in the details and get a signature.
HTML allows to add moveable objects and rich formatting.
Business email signature generator or personal email signature generator: which is better
A business email signature generator focuses on cohesive brand image. It allows marketing integration and builds a unified identity across the organization.
Such signature generators feature innovative template management, a centralized dashboard, user permissions, analytics, and more.
It creates a unified corporate branding to bring every employee on the same page.
Who needs a business email signature generator?
Startups with employees
Startups can use a business email signature generator to let every employee use the same brand elements such as, colors, logo, font, and branding assets.
Corporations with legal requirements
Firms with legal affairs use email signatures, featuring a disclaimer. This helps protect their data during email communications.
Global companies with remote teams
Companies with remote setups and employees across the world use this tool to create signatures with a centralized management.
Marketing agencies with specialized campaigns
Marketing companies can use business email signature generator to create signatures with banners. They can sue for each employee’s signature and manage it effortlessly.
Personal email signature generator
As the name suggests, a personal email signature generator focuses on personal branding.
Its features include, pre-created templates, social media links, and others.
Freelancers and individuals can use it to brand themselves.
Who can use it?
Freelancer
Freelancer graphic designers, copyrighters, or marketers can use it to generate stunning signatures. They can embed it into their email. This lets clients easily know their name and contact information.
Bloggers
Bloggers can use it to create a signature with a headshot, logo, or social media links to send emails to their readers.
Students
Students can use this tool to create an email signature that drives attention. It comes in handy when they apply for internships. A simple signature with name, university, and contact details is enough to grab the recruiter’s attention.
You can choose an email signature generator based on your needs.
How to choose the right email signature generator for Outlook, Gmail, and other clients
Not all email signature generators are the same. So, to understand better, here are the three categories to explore and choose from.
Platform-based email signature generators
Some email signature tools are created for a particular platform. For example, Outlook or Gmail. You can use them to integrate, deploy, and get real-time updates.
With automatic integration, you don’t need to manually copy your signature.
Universal email signature generators
These email signature generator tools work everywhere. They help you generate HTML code that you can simply copy and paste into any email services provider. Such tools do not need any integration, means users need to update the signature manually.
Multi-platform email signature generators
These generators work on multiple clients, including Outlook, Apple Mail, Gmail, and more. These tools render cohesive branding across all channels. Although the multi-platform tools feel complex, they simplify the management and updates.
Conclusion
There are many email signature generators, so it’s important to choose one that fulfills your needs. Choose a tool that works with all email services providers, such as Outlook, Gmail, Apple Mail, and more. If the code created by them isn’t organized, then the signature design may look disorganized. So, choose a professional email signature generator with pre-created templates to simplify the task.
A professional email signature is key to branding yourself and leaving a lasting impression on your recipients.
