Frequently Asked Questions

What information should a professional email signature include?

A good and professional email signature is a sign-off at the bottom of a corporate or personal email. It includes the sender's name, department, designation, company logo, photo, and other vital information like website link, phone number, social media link, and more. It should also include your profession, such as CEO, Business Owner, Blogger, Doctor, Graphic Designer, Student, Realtor, Influencer, JD Candidate, Engineer, Lawyer, Teacher, Marketing & Sales, Military, Photographer, Academic, Startup, Musician, Assistant, and Contractor.


You can choose an email template and customize it to create a signature.

How to create an email signature with logo? 

Follow these steps to create a signature with logo:

  • First of all, choose a template to create a professional signature.
  • Choose the “Main” tab.
  • Click the “Upload Image” button 
  • Select the logo file in your system and upload it.

Your company logo will appear as per the template.

What are the benefits of using the Designhill email signature generator?

Our email signature maker is user-friendly. It works well with both novices and pro designers. The library of readymade templates allows you to choose a signature template per your department or liking. The tool comes with social media, images, and logo features to ensure you get a business or personal signature for email quickly. Plus, its pay once and use lifetime feature is beneficial for keeping your budget in check.


Besides, you can add advanced features like CTA, Banners, Quote, Animated Gif Signatures, Disclaimer, Link Google Maps to Signature, Clickable Links, Video Thumbnail, Social Media Icons and Links, including LinkedIn Icon and Button, Instagram Icon and Button, Meta Icons and Button, and more.

How to create an email signature in Outlook?

Follow these simple steps to set up a signature in outlook.

  • First of all, log in to your Outlook account.
  • Click on ‘File’ and then ‘Options’ in the top left corner of your screen.
  • Select ‘Mail’ from the ‘Options’ menu.
  • Click on ‘Signatures’ and the signature you like to create or edit.
  • Paste the email signature already copied into the clipboard. Now, save the changes made.

Note: In case of any issue, you can copy the source code instead of the signature. Designhill has various signature templates for Outlook and other mail providers.

How do I add an email signature in Gmail & Yahoo Mail?

Once you have utilized a Yahoo or Gmail signature template to create a signature, follow these simple steps to add it to Gmail and Yahoo mail.


For Gmail:

  • Login to your Gmail account.
  • Go to 'Settings' by clicking the 'cog' icon in the top right corner of your screen.
  • Click 'Settings' in the drop-down menu.  
  • Under the 'General' tab, scroll down to find 'Signature' and paste your new email signature already copied into the clipboard.
  • Click 'Save Changes' at the bottom of the page.

This way, you can easily add an email signature to your Gmail account.


For Yahoo Mail:

  • Log in to your Yahoo Mail account
  • Select the ‘Settings’ option from the top right corner
  • Choose the 'More Settings' option
  • Select the 'Writing Email' option
  • Under the 'Signature' option, choose the toggle along with the email address for which the signature has to be created.
  • Paste your signature in the box. So whenever you create an email using the same email address, it will automatically appear in your email.

How to add an email signature in Apple Mail?

It is easy to add your new email signature to Apple Mail. Here is how:

  • Log in to your Apple account.
  • In the top left corner of your screen, click 'Mail' and then 'Preferences.'
  • Click on the 'Signature' tab from the 'Preferences' pop-up at the bottom of the middle column, and click '+.'

In the right-hand column, paste your new email signature already copied in the clipboard, then close the 'pop-up' to save the changes.

Is an email signature the same as an electronic signature?

Email signatures and electronic signatures are two different things. An email signature is a formal sign-off at the bottom of an email. It includes social media links, website links, and other information. A digital signature, on the other hand, is meant for contracts and legal documents.


Anyone can create a free email signature to add to their mail for professionalism. Electronic signatures protect against fraud as they are legally binding. Once applied, it’s impossible to edit the electronic signature. You can go through various examples of email signature to understand the differences. 

How to make an email signature mobile-friendly?

To make your email signature mobile-friendly, consider these following steps.

  • Keep the design simple and choose a signature template that’s mobile-friendly.
  • Optimize the image or logo size to fit the screen size.
  • Choose a font size that’s visible on the small screen and isn’t too big.
  • Select colors that are easy to read on small screens.

You can also refer to examples of email signature accessible on mobile for better idea.

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