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Document design — the right design is the key to success

Documents design is a significant factor in successful written communications. Be it for professional or personal use, the design of a document goes a long way in enticing your audience.

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Why document design is significant?

Document design is an effective way of communicating with people who may be interested in your products/services. Having a great design is helpful not only in communicating the value lied underneath a product or service but also why it’s worthy. It also protects them from any cut off in understanding.

Document design dimensions

Although the document size varies based on the purpose, the international system of paper size recommended by experts is A4. Other document sizes are —

Size Width x Height (mm) Width x Height (in)
4A0 1682 x 2378 mm 66.2 x 93.6 in
2A0 1189 x 1682 mm 46.8 x 66.2 in
A0 841 x 1189 mm 33.1 x 46.8 in
A1 594 x 841 mm 33.1 x 46.8 in

Great Designed Documents from Small & Online Businesses

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design document size dimentions

Design document best practices

Do you know a person’s reading speed increases with the increased text size? Your documenting design should contain at least a 12-point font size for better readability.

Document designs with a clear and easy-to-read font go a long way in attracting people. Use san serif font families like Helvetica and Verdana. Both the right font style and size will make your written communication easier to understand.

Be it a brochure, a simple document or letter, people scan through it to grasp the most important information. So it’s useful to lay emphasis on important text, pointers or headings.

Here is a quick guide to follow —

·         Don’t use BLOCK CAPITALS

·         Avoid Underlining

·         Avoid Italics

Instead, you can use bold and bigger font sizes for emphasis.

In a study conducted by D. - Y.M. Lin in 2004, it’s been revealed that using white spaces in left and right margins plus in between the paragraphs boosted understanding by 20 percent in older audiences.

So, adding white space (empty space) between page elements such as images or margins also works for easy readability and comprehension.

To make your information easier to be grasped by the users, use a consistent layout for every section of your document. Make proper use of recurring details such as logos, headings, and page numbers in every section. Use bullet points and introductory paragraphs for clarity.

Adding an image should either accompany the main body of text, or it should have a caption describing its importance. Readers, who have learning difficulties, find images and graphics easy to comprehend.

Make sure the graphs or images you use are relevant to your content.

Documents design mistakes to avoid

Some of the most common document design mistakes to avoid are —

1

Graphic/images with too much detail

Images or graphs with too much detail can ruin the purpose of your document. Check the relevancy and stay clear of unnecessary details or other elements.

2

Avoid splitting the words

Stop splitting the words between the lines (end of a line and beginning of another) as it disturbs the flow of your content. In MS-Word or any such program, turn off the hyphenate function to avoid this.

3

Avoid justified alignment

Justified alignment can lead to bigger white space between the words that look visually unappealing. It can also make a sentence unreadable.

4

Avoid background images

Using background images behind the text makes it harder for people to read. Only put images that have even tone and higher readability text, for example, an image in blue can easily carry text. Make sure to use a good contrast between the image and the text.

5

Avoid certain colors

Combining blue, green, red and yellow makes it difficult for the audience with color blindness disorder to differentiate. So, it’s better not to combine these colors together.

Where can you find the best document design?

Branding logo maker

Designhill makes sure every document you design or get designed by our experts will be an eye-catcher. The wide selection of document design templates lets you pick a document design template of your choice. Even, you can create the design of your own document from scratch.

Take inspiration from galleries to create a document that reflects your own personal style. Or go ahead and ask our experts for a one-to-one document design project.

Final Thoughts

While injecting a sense of brand awareness into your audience, an effective document design plays a pivotal role. It works best for both personal and professional purposes. Having a standard document design size also helps in grabbing eye-balls and creating a buzz.

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